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TrustFieldCanadian MSBs · digital exchanges · dual-obligated fintechs

CRO & FINTRAC COMPLIANCE WORKFLOW

For Canadian MSBs & crypto / digital exchanges

Human decisions. Draft packages. Traceable evidence. Your organization remains the Reporting Entity.

Data & Alerts

Signals enter from systems you already run

Your systems

  • Transaction monitoring / AML rules
  • KYC / customer profile systems
  • Exchange or payments operations feeds
  • Secure CSV / structured intake where needed

Alert generation

  • Rule or threshold triggered
  • Case candidate created
  • Priority and ownership assigned
  • Required source fields attached

Investigation & Analysis

Analysts build the case packet

Case creation

  • Case ID and queue
  • Party and transaction context
  • Initial risk flags

Analyst investigation

  • Timeline and counterparties
  • Source-of-funds / purpose review
  • Related alerts and prior cases

Documentation

  • Working notes
  • Attachments and extracts
  • Missing-data checklist

Information requests

  • Internal ops follow-ups
  • Customer clarification when required
  • Conflict / incompleteness flags

CRO Review & Decision

Human gate before any filing path

CRO review checklist

  • Completeness of facts and parties
  • Suspicion rationale documented
  • Exceptions and gaps noted
  • Recommended next path prepared

Decision record

  • Decision timestamp and actor
  • Rationale captured
  • Downstream path selected
  • Evidence locked to this decision version

Decision options

FILE STR

NO-FILE

RETURN FOR MORE INFO

ESCALATE

Four decision outcomes — always a named human decision.

FINTRAC Reporting & Submission

Prepare the package; authorized officers submit

Prepare

  • Draft STR package
  • Required-field validation
  • Supporting exhibits linked

Verify

  • Second-person or dual control as configured
  • Schema / completeness checks

Authorized submission record

  • Officer-authorized submit action
  • Confirmation / reference captured
  • Sample workflows do not auto-file to FINTRAC

Post-submission

  • Status tracking
  • Correction / remediation path
  • Confirmation artifacts retained

Your organization remains the Reporting Entity. TrustField does not file on your behalf.

Evidence & Records

Traceable, versioned, auditable retention

Evidence package

  • Case packet export
  • Decision and submission artifacts
  • Attachments index

Audit trail

  • Who changed what, when
  • Versioned case history
  • Exportable examiner pack

Retention

  • Configured retention window
  • Access-controlled storage
  • Retrieval for audits

Evidence is traceable, versioned, and auditable — not blockchain-immutable; not a ledger marketing claim.

Platform capabilities

Role-based accessAutomation & rulesIntegration readySecure & compliantDashboards & KPIsScalable

Experience

See it. Test it. Validate it.

Implementation

  1. 1.Discover
  2. 2.Confirm
  3. 3.Configure & test
  4. 4.Controlled go-live
  5. 5.Launch Care
  6. 6.Support / Managed ops

Investment

Choose one launch path

  • Confirm (optional)CAD 900
  • Controlled LaunchCAD 4,900
  • ConnectedFrom CAD 8,500
  • Managed Care (aftercare only)from CAD 750/month

Choose one launch path. You do not pay CAD 4,900 plus CAD 8,500. Workflow Confirmation is optional.

CRO & FINTRAC Compliance Workflow Diagram · TrustField · TrustField